A conference is a big deal and if you are planning it, it’s a big responsibility. However the feeling of holding a successful conference where you and other like-minded people brainstorm and come up with great ideas is just unequivocal. You can learn so much and gather a whole new amount of information and as a bonus you will even get to meet interesting people. If your conference was a hit, you will leave it feeling refreshed and full of vigour to try out all those great new ideas you came up with at work. The following are a few tips to help you start off on the right foot.
Make sure you can handle the event planning
Organizing a conference is not easy. There will be many times where you will burn midnight oil; there will be stress from finances and of course an entire new level of emotions and anxiety where you will not be able to give as much time to your personal relationships. Even the best event planners feel overwhelmed at times. The biggest woe you will have is monetary. Starting from meeting room rental in Kuala Lumpur to refreshments, you will be thinking about big money if you plan on holding a conference that has style to it. On top of that, no matter how hard you work, you will never have full control over every aspect of the conference. So before you take up the responsibility, make sure that you understand what you are getting yourself into.
Pick a theme
Picking a theme for your conference will make everything relatively simpler. It will even help you pick out the right meeting room for rent because you will have an idea of what kind of facilities you are looking for and the number of attendees as well as their designations. From picking the right speakers and topics to arranging refreshments and planning out times, a theme will basically bring order to a seemingly jumbled lot of tasks.
Contact your speakers in advance
This is a task that will take up sometime. You need to know who the right speakers are for your theme and the topics that they will take on. You also need to figure out whether you want first-time speakers or really seasoned veterans. However, you will also need to decide this depending on whether you can afford to pay them or not. Contacting your speakers in advance means that they will be available as opposed to waiting till the last minute to figure this out.
You may be really great at event planning but chances are that you will need a hand or two as well. Be it for sounds or refreshments or seating arrangements, make sure that you have a couple of colleagues that you can fall back on. In the event that one of you fall sick or has a family emergency or is temporarily unavailable, this will be a failsafe to ensure smooth execution of the conference. With these few things in order you will then be free to tackle the next set of details and will be well and truly on your way to a great and memorable conference.